Of course, the nature of your visitor policy will depend on the type and size of your office. In the event that you will be more than 15 minutes late to work, please call and tell us when you expect to arrive. Check the posted information for the name of the insurance carrier and the expiration date of the present insurance coverage. Our close contact with patients and/or clients makes it all the more important that everyone pays particular attention to personal and oral hygiene. Please do this at least one hour before the beginning of the work day, so we can arrange for substitute staff. Overtime must be authorized in advance of extra time worked or as soon as possible thereafter. Free examples of Employee Computer Use Policies for use in your office. This section describes the policy settings that are only available in anti-phishing policies in Microsoft Defender for Office 365. Upon completion of the Orientation and Training Period, regular full-time and specified regular part-­time staff members earn time off for sick leave for each month worked. The employer or the insurance carrier may not be liable for the payment of any workers’ compensation benefits for any injury that arises out of an employee’s voluntary participation in any off-duty recreational, social or athletic activity that is not part of the employee’s work related duties. take time off and be charged with earned vacation, unused holidays, or time off that was earned but not used. The spouse for whom the employee had been claiming an exemption is divorced or legally separated or claims his/her own exemption on a separate certificate. Patients/clients are favorably impressed and attracted to an office that looks professional and well-maintained. To avoid injuries, here are some important precautionary measures. All employees will be given a copy of all policies for their personal use. We are here to provide a professional service to our patients/clients. To be eligible for holiday pay, the staff member must be at work (or on an excused absence) the day immediately before the holiday and the day immediately after unless approved by management. Personal calls are to be reported and paid for when the telephone bill is received. We encourage you to learn all you can about our profession. a) Setting A Mission. Here are the benefits of using policy and procedure templates. The policy should be on public display and on your company website. Date: December 18, 2015. If you are injured while working, notify the doctor immediately, regardless of how minor the injury may be. Positive comments made by the patients or clients about the improvement of their health, their pet’s health, about the doctor or other staff, or any aspect of the service that they are receiving should be relayed to the doctor. Do not operate defective equipment. Changes happen as a result of internal growth, legal requirements, competitive forces or general economic conditions that affect our profession. Communicate with our patients/clients. To release personal information about other staff members – telephone number, address, etc. STAYING HEALTHY PAYS OFF IN MORE WAYS THAN ONE. Legally prescribed medications are permitted only to the extent the use of such medications does not adversely affect the employee’s ability, job performance or the safety of that individual and others. Regular full-time staff and specified regular part-time staff get an annual paid vacation. We will pay the expenses for mutually agreed upon courses. We want as many people as possible to be able to use those documents. We will investigate and take appropriate action. The program is not directly related to the employee’s job and is attended outside of normal working hours. provides incentive to encourage each individual to strive for improved performance. The “terms of at-will employment agreement” is not to be considered as creating a contractual relationship between the employee and the employer. Ask management for details. This practice is committed to providing a work environment free of discrimination. The below policy examples are intended to serve as guidance for Wayne State University policy owners/co-owners, when drafting policy statements for new or revised policies. Royal College of Dental Surgeons of Ontario Dental Office Policy and Procedure Manual Template 2 Each manual section has separate policies and separate procedures. Most companies use Microsoft Office, Active Directory and Outlook so we’ve put together a handy policy and procedure Word template for your use. New employees do not receive holiday benefits until they complete the Orientation and Training Period. maintain and improve job satisfaction by letting staff members know that we are interested in their job progress and personal development; serve as a systematic guide to recognize needs for further training and progress planning; assure a factual, objective analysis of an employee’s performance vs. job requirements; help place employees in positions within the practice that best utilize their talents and capabilities; provide an opportunity to discuss job problems or other job-related interests; serve as an aid in salary administration; provide a basis for coordinating goals and objectives – the employee’s and the practice’s; and. Definitions B.1.1. This insurance is paid by your employer. Our Mission The Office of Policy, Planning, and Resources for Public Diplomacy and Public Affairs (R/PPR) provides long-term strategic planning and performance measurement capability for public diplomacy and public affairs programs. Consenting to medical testing may be a requirement for continued employment. Clear visitor policy is vital to the security of your employees, clients, and workplace assets. Staff members who are asked to leave immediately will be paid their regular salary in lieu of work. For instance, office procedures in … But we expect all employees to follow our code of conduct. Policy and procedure templates help a business owner discover the company’s value, mission, and ambitions. Longer hair must be tied back neatly, so it does not interfere with the performance of duties. We will advise you of the time for your scheduled review at least three days in advance. Employees are covered by workers’ compensation insurance for work-related injuries or occupational diseases. Since no vacation time is earned during the Orientation and Training Period, no vacation benefits will be paid to an employee who quits or is terminated during the Orientation and Training Period. State and federal payroll taxes will be withheld from your paycheck in accordance with the law. Any employee who believes that he or she has been harassed by a co-worker, manager or agent of the practice is to immediately report any such incident to the office manager or next higher authority. See examples of Office policy. The employer assumes no responsibility for staff members who become delinquent in the number of units needed for re-certification and who, as a result, lose their license. Regular full-time staff members earn six days of paid sick leave within a consecutive 12-month period. reclassified as a regular or temporary employee, given seniority retroactive to starting date, and. Overtime premium pay is paid according to the Federal Fair Labor Standards Act and the State Wage, Hours and Child Labor laws. Making a business or company policy is a vital thing to run a business or company and its functions smoothly. The purpose of an incident management policy is to ensure that all incidents that can affect an organizations’ daily operations are managed using an established process. Separations are either voluntary or involuntary. Therefore, any use, sale, purchase, transfer or possession of any illegal or non-prescription drug is prohibited at any time. Just notify the office manager whenever problems are encountered and wherever you think improvements can be made. introduction and disclaimer rules. is claiming total exemption from withholding and earns more than $200.00 per week, or. Real sentences showing how to use Office policy correctly. Any earned and unused vacation time must be taken prior to the beginning of a leave of absence. This includes being under the influence of alcohol and/or any drug while on duty or performing any practice-related business. Some expenses to be considered are: To be reimbursed for expenses, submit within 30 days of the course completion date: Staff members receive regular pay for courses attended on normal working days, as agreed upon in advance. The employee brings the problem to the office manager (or immediate supervisor) within 10 days of the occurrence. So we can keep our records updated, please report any of the following changes as they occur: In an emergency, an updated file will speed efforts in locating the proper parties to be notified. Failure to give advance notice may void the claim for benefits. Check out this Sample Internet Usage Policy that covers the main points of contention dealing with Internet and computer usage. We’ll introduce you to our office policies and help you adjust to our practice. Do not discuss the security system or code with any unauthorized person. New employees must fill out a Withholding Exemption Certificate (Form W-4) on or before the day they begin work. If your employment is terminated, you may be eligible to receive unemployment insurance. If the employee is not satisfied, the employee takes the problem in writing within the ensuing five days to the employer, who will investigate the circumstances and subsequently return a decision to the employee within five more days. Reinstatement is solely at the doctor’s discretion. The number of hours in a day for sick leave calculation purposes are equal to the hours worked in a regular workday. Being under the influence of any drug or alcoholic beverage on the job poses serious risks to the health and safety of the patients and fellow employees. We urge you to go to the polls before or after regular working hours. To meet these challenges, the practice reserves the rights, with or without notice, to change, add to or delete any of the policies, terms, conditions and language presented in this manual. Employees may not take time off in lieu of receiving overtime pay. Non-Exempt Employees: such employees are required to be paid at least minimum wage and overtime. The performance appraisal is designed to: The performance appraisal will address job factors and behaviors that are observable, measurable and specifically related to job performance. When you leave the premises, let us know. Never act indifferently. Examples of job-related areas demonstrating greatest strengths and identifying “Mutual agreement” separations will be classified as either voluntary or involuntary so that they may be processed in accordance with the separation policies and procedures that follow: Although a staff member may give notice, the resigning staff member may be asked to leave immediately because of staff morale, unsatisfactory job performance or operating needs. It is an example of what our 400 page Office Policy and Job Description Manual contains. File Format. Do not climb on or into any shelving or fixtures. Remember that your suggestions are welcome. Such standards may vary depending on the industry, workload, geographic location, professionalism of the office or size of the company. Because of possible “secondary smoke” hazards, smoking is not permitted on the premises. Upon satisfactory completion of the Orientation and Training Period, you are: New employees will receive one written evaluation of their job performance during the first 90 days of employment. Such information must not be discussed away from the premises or within hearing distance of any patient/client or unauthorized person. Health and Safety Policy Example Your employee records file contains your work and salary history, performance evaluations, job descriptions and miscellaneous data. Emergency pay advances are always considered early payments of wages for future work performed and are not to be considered a loan made to the employee from the employer. Create a professional business plan starting with a free Office business plan template. Topics: Making health and safety work for your business; This example shows how a small business might complete a health and safety policy. Note The default anti-phishing policy in Microsoft Defender for Office 365 provides spoof protection and mailbox intelligence for all recipients. We have established a procedure for evaluating job performance on a regular basis. organizational chart. To be eligible for sick leave benefits, you must contact the office the day before or no later than one hour prior to the scheduled work shift if you are unable to report to work. Therefore, it is important that you consult with an attorney who is familiar with the employment laws in your state before implementing this type of information. We do not pay wages or salaries in advance. This policy prohibits harassment in any form, including verbal, physical, religious and sexual harassment. Some of these classifications and their accompanying benefits or restrictions can vary from state to state. The law requires us to maintain certain employee records. Regardless of how detailed an office filing policy may be, someone needs to be responsible for implementing the policy on a daily basis in order for it to be effective. Expenses must be authorized in advance, and an itemized claim must be submitted for payment. Turn static administration and office policies, procedures and processes into active and repeatable workflows. These items are of substantial value, highly confidential, constitute the professional and trade secrets of the doctor. recommendations for items you would like to see implemented in the practice. Everyone is responsible for safety. Anti-discrimination/Equal opportunity. Chapter 11 Office Policies and Procedures 223 Typically, medical offices will have a supply of brochures or pamphlets that pertain to the type of care or type of patient seen in that practice.

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